European Movement Staffordshire Privacy Policy


EMStaffs Privacy Policy

Current version 1.0 (8 May 2019)

How we keep your information secure.

Who we are

This Privacy Policy relates to information which is obtained by EMStaffs and for which EMStaffs is the Data Controller.

EMStaffs Purpose

EMStaffs is a membership organisation campaigning for the United Kingdom’s membership of the European Union and greater integration between the UK and Europe. EMStaffs' activities are facilitated by our membership and supporters. We oppose Brexit and are a supporting organisation behind the People’s Vote campaign. We are affiliated with the European Movement UK (

Our members and supporters support our mission and campaign aims through various means, including:

  • Fundraising.
  • Campaigning through various activities such as street stalls, surveys, petitions and letter writing.
We take active steps to make sure that our supporters are aware of the ways in which they can help us achieve our overall purpose.

Why we hold and process supporters’ personal data

Why we hold and process supporters’ personal data for a number of reasons:

  • To send our supporters marketing information about our projects, fundraising activities and appeals where we have their consent or are otherwise allowed to.
  • To fulfil contractual obligations entered into with supporters e.g. online purchases.
  • To support volunteers at their events.
  • To record campaigning actions by supporters.
  • To ensure we do not send unwanted information to supporters or members of the public who have informed us they do not wish to be contacted.
  • To tell supporters about any policies and campaigns that may be of interest.

Our Affiliates

We are affiliated with the European Movement (

When and why we will send you personalised marketing communications

EMStaffs will only contact you to keep you up to date with our work and our campaigns, or let you know of ways in which you can support that work, where we have your consent or we are otherwise allowed to do so.

We will make it easy for you to tell us if you would like to receive marketing communications from us and hear more about our work. We will not send you marketing material if you tell us that you do not wish to receive it.

How long will we keep supporters’ data?

We will keep your data for as long as the EMStaffs campaign is active. You are able to unsubscribe from our communications at any time by contacting us directly.

How and when we collect information about you

We will never pass your personal data to any third parties except where you have given us permission to do so. For example, where you have signed a petition and are clearly informed that this petition will be presented to a third party. EMStaffs may collect your personal data in the following circumstances: 

  • When you give it to us directly

    You may give us your personal data directly when you signup on our website, make a donation, sign up for one of our events, or when you communicate with us.
  • When you give it to us indirectly

    You may give us your information indirectly when you sign up at events such community meetings or street stalls, or via a sponsored petition campaign.
  • When you access EMStaffs' Social Media

    YouTube, Twitter or Instagram, depending on your settings or the privacy policies of these social media and messaging services. To change your settings on these services, please refer to their privacy notices, which will tell you how to do this.

  • When the information is publicly available

    We might also obtain personal data about individuals who may be interested in giving major gifts to charities or organisations like EMStaffs. In this scenario, EMStaffs may seek to find out more about these individuals, their interests and motivations for giving through publicly available information. This information may include newspaper or other media coverage, open postings on social media sites such as LinkedIn, and data from Companies House. EMStaffs will not retain publicly available data relating to major donors without their consent, which will be sought at the earliest practical opportunity.
  • When we use cookies

    Cookies are created by your web browser when you visit our website. Every time you go back to the EMStaffs.UK website, your browser will send the cookie file back to the website's server. This improves your experience of using our website, for example, by remembering your preference settings so that you are presented with information likely to be most relevant to you.

    The EMStaffs website contains hyperlinks to websites owned and operated by other organisations. These include other media organisations (such as the BBC), research organisations and think tanks, and other related campaign groups. These third-party websites have their own privacy policies, including policies on their use of cookies, and we urge you to review them. They will govern the use of personal information you submit or which is collected by cookies whilst visiting these websites. We cannot accept any responsibility or liability for the privacy practices of such third-party websites and your use of such websites is at your own risk.

What information might EMStaffs collect about you?

We only collect personal data relevant to the type of transactions you have with EMStaffs.

For example, when you contact EMStaffs to make a donation, purchase an item online, take a campaign action, or sign up to any of EMStaffs' activities or online content, such as emails, or you write to EMStaffs, or engage with EMStaffs via social media channels, we may receive and retain personal information about you.

The information we collect is relevant to the type of transaction you are entering into with details such as your name, email address, postal address, telephone or mobile number.

Payments for event tickets and any other purchases are passed to a third party processor (PayPal UK) for processing. We only record whether or not a transaction was successful, we do not handle or store payment card detaisl. Financial transactions are not processed on our web site and no financial information about our supporters is collected or stored on our web site.

Sensitive Personal Data

We do not collect "sensitive personal data" about our supporters, e.g. age, unless there is a clear reason for doing so - such as participation in a fundraising event where we need this to ensure that we provide appropriate facilities or support to enable you to participate in the event. Clear notices will be provided on application forms for such events so that it is clear what information we need and why we need it.

We do not collect "sensitive personal data" about our supporters, e.g. age, unless there is a clear reason for doing so - such as participation in a fundraising event where we need this to ensure that we provide appropriate facilities or support to enable you to participate in the event. Clear notices will be provided on application forms for such events so that it is clear what information we need and why we need it.

How will EMStaffs use your personal data?

EMStaffs will use your personal information for the following purposes:

  • For administrative reasons, including:

    • "service administration", which means that EMStaffs may contact you for reasons related to administering any donations you have made, the completion of commercial or other transactions you have entered into with EMStaffs or the activity or online content you have signed up for.
    • to confirm receipt of donations (unless you have asked us not to do this), and to say thank you and provide details of how your donation might be used.
    • in relation to correspondence you have entered into with us whether by email, text, social media, message board or any other means, and to contact you about any content you provide.
    • for internal record keeping so as to keep a record of your relationship with us;
    • to implement any instructions you give us to with regard to withdrawing consent to send marketing information;
    • to use IP addresses to identify the location of users, to block disruptive use and to establish the number of visits from different countries.
  • For marketing and fundraising reasons

  • For market research

    • to invite you to participate in surveys or research about EMStaffs or our work (participation is always voluntary);
    • to analyse and improve the activities and content offered by the EMStaffs website to provide you with the most user-friendly navigation experience. We may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes.

Will EMStaffs share your personal information with anyone else?

No! We will only use your information within EMStaffs for the purposes for which it was obtained. EMStaffs will not share or sell your personal data with any third party unless you have given us your express consent to do so, and you will not receive marketing from any other companies, charities or other organisations as a result of giving your details to us other than where you have expressly consented.

Facebook and other Social Media Sites

We may also use your email address and phone number to match to your account on Facebook or other social media sites in order to show you EMStaffs content while using these services. We only do this where you have opted in to marketing emails or phone calls and we keep your data secure by encrypting it. No data we hold about you is retained by the third party.

In addition, we may also use your email address and phone number to link to Facebook or other social media sites in order to identify other users of these sites whom we believe would be interested in EMStaffs, and we may then show them EMStaffs content. No data we hold about you is retained by the third party.

There are two ways to prevent this use of your data, you can either update your preferences at EMStaffs by opting out of the relevant channel of communication or you can do this via the social media site:

  • Facebook:
  • LinkedIn:
  • Twitter:

Updating your preferences with EMStaffs will not guarantee that you never see EMStaffs content on social media, since the social media site may select you based on other criteria and without your data having been provided by EMStaffs.

Where legally required

We will also comply with legal requests where disclosure is required or permitted by law (for example to government bodies for tax purposes or law enforcement agencies for the prevention and detection of crime, subject to such bodies providing us with a relevant request in writing).

Your data is only processed outside the EU where EMStaffs has verified that appropriate standards and safeguards are in place.

How long will EMStaffs keep your personal information?

We will hold your personal information on our systems for as long as is necessary for the relevant activity.

If you request that we stop sending you marketing materials we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us.

Where you contribute material to us, e.g. user generated content or in response to a particular campaign we will only keep your content for as long as is reasonably required for the purpose(s) for which it was submitted unless otherwise stated at the point of generation.

How to control what we send you or request we update your personal information?

The accuracy of your information is really important to us. We want to ensure that we are able to communicate with you in ways that you are happy with, and to provide you with information that is of interest.

If you wish to change how we communicate with you, or update the information we hold, then please contact us:

How long will it take for these changes to be effective?

We endeavour to respond to such requests to change contact details within 24 hours.

How EMStaffs keeps your data safe

We ensure that there are appropriate technical controls in place to protect your personal details. For example our online forms are always encrypted and our network is protected and routinely monitored.

We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff, volunteers and contractors.

Under the Data Protection Act you have the right to request a copy of the personal information we hold about you and to have any inaccuracies corrected (in line with standard guidelines for these requests we require you to prove your identity with two pieces of approved identification). Please address requests and questions about this Privacy Policy to

How to make complaints about this policy or raise privacy concerns

If you would like more information, or have any questions about this policy, please contact our team by email at

You also have the right to make a complaint direct to the UK's data protection authority, the Information Commissioner's Office (ICO). The ICO can be contacted at:

Concerns can be also be logged via the ICO website.

Changes to EMStaffs Privacy Policy

This Privacy Policy may be updated from time to time so you may wish to check it each time you submit personal information to EMStaffs. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use the EMStaffs website to submit personal information to EMStaffs. If material changes are made to the Privacy Policy we will notify you by placing a prominent notice on the website.